Cloud Transformation & AI Enablement September 17

PROGRAM OVERVIEW

Designed for institutional decision-makers, this immersive experience explores how agentic AI can reimagine operations in Higher Education, identify AI use cases that amplify human capacity, and develop leadership strategies that position colleges and universities for the future. Participants will gain practical insights on AI institutional readiness, reimaging a student’s journey in the AI era, enhancing student success & retention, and improving operational efficiency. Through interactive sessions with industry experts and higher education peers, attendees will leave with actionable strategies that can be implemented within their own institutions.

WHAT YOU'LL TAKE AWAY

Through peer-level conversations, executive-only access, and hands-on AI experience, you will identify practical applications of AI across higher education institutions. Participate in an immersive experience showcasing the entire student’s journey powered by Agentic AI. You’ll see firsthand how Agentic AI can amplify (not replace) human capacity to help institutions:

Reimagine a student’s journey from being a prospect to becoming a graduate
Enhance student success & retention
Significantly improve operational efficiency

You will navigate every stage of transformation — from pre-implementation planning through post-go-live optimization — with a focus on measurable outcomes and lasting business value.

The class provides the forum to engage and collaborate with peers facing similar opportunities and challenges.
Backed by real case studies and hands-on experience inside Drivestream’s AiPEX Center, this Masterclass equips you to lead transformation with confidence — avoiding common pitfalls, maximizing value, and preparing your institution for an AI-enabled future.

WHO SHOULD ATTEND

This Executive-level Masterclass is designed for higher education leaders — including CIOs, CFOs, CHROs, Provosts, Registrars, and Financial Aid Directors — who are evaluating institutional change to ensure long-term sustainability, strengthen student recruitment, improve student outcomes, and streamline HR, Finance, and Student Operations.

Whether you are exploring possibilities or actively planning your move to the cloud and AI, you will leave with the strategic insights, peer perspectives, and proven approaches to lead your institution confidently into the future.

SCHOLARSHIP PROGRAM

The AI Platform Experience Centers’ Scholarship Program provides higher education leaders with the opportunity to participate in an exclusive one-day masterclass focused on the strategic application of artificial intelligence and cloud technologies in higher education.

To ensure that qualified higher education leaders can attend this exclusive AI Masterclass regardless of institutional budget constraints, the scholarship program provides an all expenses paid trip for attendees. By removing travel-related barriers, the scholarship enables higher education executives to focus on expanding their knowledge, building meaningful professional connections, and returning to their campuses equipped with practical AI and cloud transformation strategies. Interested leaders can request the scholarship during the enrollment process.

VENUE

This is a fully-funded, one-day Executive Masterclass hosted at Drivestream’s AiPEX Center in Leesburg, Virginia. The AiPEX Center is purpose-built for an immersive yet comfortable learning experience — featuring modern training facilities, collaboration spaces, and private executive offices for taking calls or holding meetings during session breaks.

The day concludes with a hosted Executive Reception and Dinner with Drivestream leadership.

One-day Intensive

MASTERCLASS AGENDA

7:30 – 8:00

ARRIVAL - MEET & GREET

8:00 – 8:45

OPENING KEYNOTE: AI IN HIGHER EDUCATION

Agentic AI and the Emergence of the Digital
Workforce — Reimagining the Institution: A bold opening look at how agentic AI is fundamentally redefining how higher education institutions operate, serve students, and deliver outcomes. Sets the strategic context for the day ahead.

8:45 – 10:00

UNDERSTANDING AI AND IMPLEMENTING AI

What It Takes to Drive an AI Transformation: A candid, executive-level deep dive into what AI transformation truly requires: organizational readiness, data foundations, governance, ethics, and the cultural shifts that separate successful AI programs from stalled pilots. An inside look at the Digital Co-Worker Suite — purpose-built AI agents for higher education.

10:00 – 10:15

BREAK

10:15 – 11:30

EXPERIENCING AGENTIC AI

AiPEX Center Tour — Step inside Drivestream’s AiPEX Center for a hands-on experience with agentic AI in action. See live demonstrations of Digital Co-Workers performing real higher-education workflows — admissions inquiries, financial aid counseling, advising support, and more.

11:30 – 12:00

CLOUD TRANSFORMATION 101

What Cloud Transformation Means for Higher Education Today. A clear-eyed primer on cloud transformation in the context of modern higher education — why cloud is the foundation that makes AI possible, and how to think about scope, sequencing, and value realization.

12:00 – 12:45

LUNCH

12:45 – 1:30

PREPARING THE INSTITUTION

Readiness Before Implementation: Before you implement, you have to prepare. We cover the three readiness pillars that determine whether your transformation will succeed or stall:

Business process review and transformation to industry best practices
Enterprise data design — efficiency, consolidation, and conversion
Preparing your organization for change

1:30 – 2:15

MODERNIZING THE INSTITUTION

Modernization Execution — Implementing the Cloud The blueprint for execution. We unpack the disciplines that turn vision into a working modern enterprise:

Implementing cloud for Student Administration, Financial Aid, Human Capital Management, and Financials
Standardizing on industry best practices
Consolidating and normalizing enterprise data

2:15 – 2:30

BREAK

2:30 – 3:15

REAPING THE BENEFITS OF TRANSFORMATION

Optimization — Going Beyond Implementation: Going live is the starting line, not the finish. Learn how to drive full adoption, deliver end-to-end automation, and turn new users into delighted users who realize the full value of your investment:

Ensuring business users are fully leveraging the system
Achieving end-to-end automation and process optimization
Enabling users to operate efficiently and effectively
Turning new users into delighted users

3:15 – 4:00

ONGOING EVOLUTION & INNOVATION

Evolution — Going Beyond the Transformed State. Modern cloud platforms evolve continuously. Learn how to harness quarterly innovations, keep your institution at the leading edge of capability, and never fall behind again:

Continuing to evolve with each release
Continuous upkeep and updates
A discipline of never falling behind

4:00 – 4:45

MAKING IT HAPPEN

Drivestream’s Invested Partner Model. Strategy is only as good as execution. We close with how Drivestream’s Invested Partner Model aligns incentives, de-risks the journey, and accelerates time-to-value through every phase of your transformation.

4:45 – 5:00

WRAP-UP

6:30 – 8:00

EXECUTIVE RECEPTION & DINNER

Hosted by Drivestream Leadership

A Practical AI Masterclass for Higher Education Leaders